This help article explains how to pay vendor bills in MagicDoor's accounting section.

Inside, you'll find:

• Accessing the Bills dashboard and reviewing outstanding balances
• Selecting individual or multiple bills for payment
• Adjusting payment amounts for partial payments
• Scheduling payments and selecting a payment account
• Choosing a payment method, manual, check, or ACH
• Confirming and finalizing the payment
• Reviewing remaining balances and payment history

Use this article as a reference when processing vendor payments, handling partial bill payments, or reconciling outstanding balances.

Step 1: Access Your Bills Dashboard

To begin, navigate to the accounting section.

• Click Accounting in the left-side navigation.
• Select Bills.

The Bills dashboard displays all current bills, showing which are paid and which remain outstanding. You can also view the total value of unpaid bills from this screen.

Step 2: Select Bills for Payment

You can choose to pay a single bill or multiple bills at once.

• To pay an individual bill, use the dropdown menu next to it.
• To pay multiple bills at once, click Pay Bills at the top of the screen.

Once you have made your selection, you can filter by a specific property or vendor, or leave the filters open to include all. Click Next to continue.

Step 3: Adjust Payment Amounts

The next screen shows a summary of all outstanding bills you selected. By default, the system populates the full amount owed for each bill. You can adjust this as needed:

• Partial payment: modify the amount to pay only a portion now and the remainder later
• Zero amount: enter $0 to skip a bill without removing it from the list
• Remove a bill: click the removal icon to exclude a bill from this payment run entirely

Once you have set the amounts for each bill, click Next.

Step 4: Schedule the Payment and Select an Account

In this window, you choose when and from which account the bills will be paid.

• Select Date: choose the payment date; manual payments and printed checks can be backdated or future-dated
• Payment Account: select the account to pay from, such as your operational account

Bills are grouped by property on this screen, showing the total amount you plan to pay per vendor.

Step 5: Choose a Payment Method

Select the payment method that applies to each bill. Three options are available:

• Manual: used for payments made outside the system, such as cash, bank payments, or credit cards. You can add an external ID (such as a credit card transaction number) and a memo for reference.
• Print Check: the system generates a PDF formatted for standard check paper, which you can print and send to the vendor.
• ACH Payment: the system initiates an electronic transfer directly to the vendor. This option is only available if the vendor has ACH information on file.

Step 6: Finalize and Confirm the Payment

Once you have selected a payment method for each bill, click Pay Bills to proceed.

• Review the confirmation screen and click Confirm.
• The next window summarizes the actions required, for example, confirming a manual payment for one vendor and a printed check for another.
• If you selected Print Check, click Print to generate the PDF of the check.

Step 7: Review Remaining Balances

After completing the payment, click Back to return to the Bills dashboard.

• Refresh the view to see updated unpaid balances for each bill.
• Click any bill and scroll down to review the full payment history, including all partial payments.

If a balance remains, click Pay Bills again to process the remainder. Once all payments are complete, the Bills screen will show no outstanding balances, and the payment history will reflect each transaction individually.

Need Help With Vendor Bill Payments?

If you have questions about paying bills or managing vendor payments, our support team is here to help.

👉 Contact us anytime at support@magicdoor.com

📞 Call us at: (888) 887 - 8780 (9:00 AM – 5:00 PM PST)